Greeting
Hello.
I am a certified tax accountant, formerly from an international ad agency.
Hello.
In addition to being a certified tax accountant, I have two decades of experience working in the account service division of an international ad agency. As an account director, our mission was to drive communication effort to build the brand, brand engagement, and promote product usage.
For the many international clients, advertising effort, part of the Promotion of the overall marketing strategy(4P: Product/Price/Place/Promotion), is the weapon that helps to expedite business growth which is constantly updated through the extended PDCA cycle of Plan ->Do->Check results/analyze ->Standardize/discover learning ->Act for the next season.
While having an astute sense of the business for domestic clients is critical, having this “winning formula” of driving this extended PDCA cycle for the marketing strategy of the international clients will no doubt be an advantage.
As a certified tax accountant, my focus is to contribute to my client's business mainly through tax, accounting, and financial matters.
I believe I can uniquely add my experience to work with you and support the growth of your business.
Shinji Nakajima
Certified Tax Accountant
Basic five rules in running corporation in Japan.
Please check my Blog.
After incorporated,the corporation is obligated to pay taxes and enroll in social security insurance.
I have introduced and summarized basic five rules in running corporation in Japan on my Blog.
I explain our office on our YouTube Channel.
NAKAJIMA TAX & ACCOUNTING
Service
NAKAJIMA TAX & ACCOUNTING OFFICE is a small group of professionals.
The representative certified tax accountant will be directly in charge of the client,
and will kindly listen to the client's needs from accounting and taxes to
sales promotion and marketing consultations as a partner.
For foreign companies and foreigners starting up business in Japan
For Domestic Companies
NAKAJIMA TAX & ACCOUNTING OFFICE provides one-stop “Accounting”, “Taxes”, and “Payroll” outsourcing services for foreign companies startup business in Japan and foreign entrepreneurs startup business in Japan.
NAKAJIMA TAX & ACCOUNTING OFFICE also supports to prepare year-end Financial Statements
closing and e-filing Corporate Tax Return and Consumption Tax Return.
We provide appropriate and practical solutions for tax & accounting, human resource
management primarily for foreign companies and foreigners starting up business in Japan.
Total support for foreign companies starting up business in Japan
We provide the following comprehensive support (“One-Stop” outsourcing service) for foreign companies starting up business in Japan.
Our “One-Stop” outsourcing services make a solution against difficulties what
companies are facing, and specialized and experienced professionals who
understand the needs of smaller and medium-sized companies provide the timely
and accurate advice.
We provide a full range of administrative outsourcing services (“One-Stop”
outsourcing service) for foreign companies starting up business in Japan in order
to focus a core business.
Client Recommendation
Yoshitaka Asanuma, Managing Director
Swift Navigation Japan K.K.
“When I was leading the marketing department at a US-based company,
Nakajima-san played a central role as an account service at US- based advertising agency
McCann Erickson, handling numerous projects including TVCM campaigns, national
promotion, and corporate events. He was an excellent and reliable partner.
With his proven track record and trust, when establishing Swift Navigation Japan K.K.,
I entrusted him with all the crucial back-office tasks, including tax, accounting, payroll and bank disbursement services.
Just as during his time at the advertising agency, Nakajima-san has tackled his responsibilities with high commitment with us/client.
He has been especially proficient in explaining the peculiar international tax issues facing foreign-base company to our US headquarter in clear English, at the appropriate timing, and proactively has advanced our operations. As a result, we have been able to solidly establish our business foundation. His insights and dedication have been instrumental in navigating the complexities of international tax law, ensuring that our company remains compliant while optimizing our fiscal strategy.
Nakajima-san's expertise and proactive approach have significantly contributed to our successful establishment and ongoing operations in Japan.”
The most proficient service my office offers is one-stop outsourcing of accounting, taxes, payroll, and bank disbursements as part of Japan subsidiary back-office operations. The estimated implementation costs for foreign-base company that have (1) Annual sales :10 million JPY or less, (2) Number of staff: three, and (3) Qualified invoice issuer status, are as follows:
1.Accounting service
・Retainer fee
・Bookkeeping
・Electronic transaction data storage
2.Payroll
・Salary computation
・Year end adjustment
・WH income tax report
・Annual Social Insurance report
・Labor insurance premium annual report
3.Administraton/ Back office
・Disbursement
4.Tax return filing
・Corporate income tax return
・Consumption tax return
・Fixed asset return
Monthly 30,000 JPY～
Monthly 45,000 JPY～
Monthly 15,000 JPY～
Monthly 15,000 JPY～
Yearly 65,000 JPY～
Yearly 70,000 JPY～
Yearly 35,000 JPY～
Yearly 35,000 JPY～
Monthly 40,000 JPY ～
Yearly 200,000 JPY～
Yearly 150,000 JPY～
Yearly 20,000 JPY～
(Note) Fee estimation may vary depending on the volume of work and the content of international taxation, etc. Please refer to the menu below for details of our services.
With our one-stop outsourcing of accounting, taxes, payroll, and bank disbursements as part of Japan subsidiary back-office operations, business operators can focus on their core business.
Safe and secure back-office operation can be built right from the start of subsidiary business.
Moreover, it's more cost-effective than internally hiring bilingual accounting personnel.
・Establishment of corporation (Legal procedure with affiliated Judicial scrivener )(Initial tax registration to relevant authorities)
・Human Resource (Payroll Calculation, Pay and Registration,Year-end adjustment)
・Accounting (Bookkeeping and Reporting)
・Administration
・Reporting to Parent Company, Communication with Parent Company
・Tax return (Tax return ／Initial registration to tax agency , etc )
・Foreign fund real estate SPC corporate tax return/consumption tax return preparation (subcontracting)
The work we are currently working on
We are also supporting only annual financial statements and tax returns.
Please feel free to contact us.
Our clients (Foreign entities operating in Japan)
Swift Navigation Japan KK
For Domestic Companies
Our experienced professionals in their respective fields provide proper solutions to meet the needs of clients.
Tax and Accounting service
Our service overview
・Accounting (Bookkeeping and Reporting)
・Annual Financial Statement closing
・Human Resource (Payroll Calculation, Pay and Registration,Year-end adjustment)
・Tax return (Tax return ／Initial registration to tax agency , etc )
Total support for starting up business in Japan
We provide the following comprehensive support (“One-Stop” outsourcing service)
for individuals starting up business in Japan.
Our “One-Stop” outsourcing services make a solution against difficulties what companies are facing, and specialized and experienced professionals who understand the needs of smaller and medium-sized companies provide the timely and accurate advice.
We provide a full range of administrative outsourcing services for domestic companies planning to starting up business in Japan in order to focus a core business.
The work we are currently working on
・Establishment of corporation (Legal procedure with affiliated Judicial scrivener )(Initial tax registration to relevant authorities)
・Accounting (Bookkeeping and Reporting)
・Annual Financial Statement closing
・Human Resource (Payroll Calculation, Pay and Registration,Year-end adjustment)
・Tax return (Tax return ／Initial registration to tax agency , etc )
・Foreign fund real estate SPC corporate tax return/consumption tax return preparation (subcontracting)
We are also supporting only annual financial statements and tax returns.
Please feel free to contact us.
Based on customer's needs, we offer best solution of basic and optional menu combination.
Basic menu
<Tax advisory retainer contract > Monthly workflow.
-
Monthly book review
Customer to provide accounting data which are entered in accounting software, fullbankstatement and other materials to us, and we check book/ monthly trial balance and make feedback. -
Preparation of payment slip for withheld income tax of special provision
We calculate income tax withheld of special provision and supply pay slip customer twice a year. (Payment due date: July 10th and January 20th of the following year) -
Support tax application form to tax authority
On behalf of customer, we prepare and submit necessary notification form to tax authority -
Customer meeting
Upon request to from customer, we will arrange customer meeting flexibly.
<FS closing and tax return> Fiscal year end workflow.
-
Support annual financial statement
We support to complete annual financial statement with confirming/advising year end adjustment journal entry in accounting book. -
Support detail of chart of account
Customer to provide information of chart of account and we prepare/produce detail of chart of account. (In case bookkeeping option is ordered, we do it by our side.) -
Preparation of tax return (Corporate income tax, Local tax)
By refering latest version of corporate income tax law, we prepare to file returns, supply details of the computation of taxable income to the Japanese tax office and inplement tax payment. -
Preparation of tax return (Consumption tax)
By refering latest version of consumption tax law, we prepare to file returns, implement tax payment and supply details of the computation of taxable income to the Japanese tax office. -
Preparation of interim tax return
We basically apply interim tax payment by half amount payment of previous year annual payment amount. If you want interim provisional settlement, please ask us. -
Preparation of fixed asset tax return
We produce fixed asset tax return if needed. In case tax return needs more than 5 offices, we will submit extra estimate.
<Others> Adhock workflow due to non-SOW matter.
-
Correspondence to tax authority
We basically correspond to tax authority on behalf of customer so that customer can avoid problem which may be caused by customer's direct correspond.
Optional menu
<Bookkeeping >
-
Data input into accounting book
We enter journal entry into accounting book using mainly Kanjo-bugyo accounting software.We also support electronic transaction data storage on behalf of client. Electronic Accounting Book Preservation Act is effective on January 1st, 2024. -
Arrangement of receipt
We ask customer to use our reimbursement exel sheet with attaching receipt as evidence. -
Receipt file
We produce receipt file and return to customer once or more in a year. -
Monthly trial balance
We produce and submit monthly trial balance every month.
<Payroll>
-
Payroll
After receiving monthly salary information from customer, we implement salary calculation. ※In case of bonus payment, additional fee, equal to monthly salary fee, will be charged. -
Salary payment slip
We deliver salary payment slip to customer basically one day before salary payment date. -
Withholding income tax and inhabitant tax payment slip
We deliver withholding income tax pay slip and inhabitant tax pay slip proper timing to customer.
<Year end adjustment/ legal record>
-
Year end adjustment
We prepare year end adjustment format( "deduction for dependents", "premium deduction report", and "spouse special deduction report") and its guidance how to fill in. -
Withholding slip
We prepare and supply income tax withholding slip to every employee. -
Summary of annual withholding certificates and payroll reports to national tax office
We prepare and submit summary of annual withholding certificates and payroll reports to national tax office. (In case there are more than 20 persons who withheld income tax by customer, we will submit extra estimate) -
Summary of annual withholding certificates and payroll reports to local tax office
We submit summary of annual withholding certificates and payroll reports to every local tax office where employee live.
<Social security and labor insurance procedure>
-
Monthly social and labor insurance application
Affiliated social insurance labor consultant informs social security office of monthly social security charge. -
Report/apply to social security and labor insurance office for new and retired employee
Affiliated social insurance labor consultant proceed application to social security and labor insurance office for new and retired employee. -
Annual application for social security and labor insurance office
Affiliated social insurance labor consultant proceed annual application for social security office and labor insurance office.
<Payment procedure>
-
Disbursement support
Mainly by customer's online banking, we remit salary payment, withheld income tax, inhabitant tax, vendor invoice ,employee reimbursement, corporate income tax, local tax, and consumption tax.
<Tax audit>
-
Preparation of related document
We verify issue from tax view point in advance, and prepare appropriate materials if needed. -
Attend tax audit
We attend tax audit starting from 10am to 5pm. -
Amended tax filing
Due to tax audit, we will prepare and file ammended tax return. Extra cost depends on its contents of ammend.
<Company registration>
-
Support legal procedure
Affiliated Judicial scrivener prepare "articles of incorporation" , "articles of incorporation certification", and "registration application". -
Support application to tax office
On behalf of customer, we prepare/submit notification of "establishment of corporation"," blue declaration approval application", "opening salary payment office" , and "withheld income tax of special provision application". Affiliated social insurance labor consultant prepare/submity social security and labor insurance matters.
<Finacial reporting package to the headquarters>
-
Monthly financial package reporting to oversea headquarter
According to oversea headquater requirement, we prepare monthly financial statement, cashflow etc and we can directly correspond to oveasea headquater.
Based on job experience by former international ad agency, bellows industries are familiar.
Familiar industries
・Creative
・Production company
・Marketing
・Planning company
・Foreign affiliated company back office
・Import automotive
・Heath care medical product（OTC）
・Movie (Home entertainment)
・Imaging (Professional , Consumer)
・Credit card (International brand)
・Contact lens (Disposable)
・Real estate internet search engine
・Professional hair salon product
・Sports goods
Message from friend
Kenji Amino
Certified Tax Accountant
Senior Advisor, Ernst & Young Tax Co.
(former Managing Partner)
We met at the same University club when Nakajima-san was a freshman and I was a senior. After graduation, we met again when he contacted me for consumer insight interview conducted by the global Ad agency he was working for. I recall him speaking passionately about his work and how much he is learning about communication strategy foreign based clients develop. After a while, he contacted me once again to ask about becoming a certified tax accountant. As he had been with the agency for long time, I initially did not recommend his idea, but he seemed determined. Sometime after, he left his job to begin studying for the tax accountant exam, which he passed in five years.
With his extensive career he developed while he worked at global Ad agency, I am sure he will leverage these experience and knowledge as his advantage.
Nakajima-san, Good luck on your new challenge!!
© NAKAJIMA TAX & ACCOUNTING OFFICE All rights reserved.